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Meet Your 2022-2023 
Preschool Board Members

Executive Board Positions
To directly email a board member, simply click the link in their position title.

President 

Co-President - board@bensonhillcoop.org

  • Attend the President's workshop held by Bates or train with a Bates Representative

  • Familiarize  yourself with the school email and drive. Please check school email at least a couple of times a week. Please respond promptly to emails.

  • Plan and facilitate orientation with the help of other board members.

  • Plans and conducts Board meetings

  • Serves as liaisons between the preschool, Bates and First Christian Church.

  • Trains class chairs

  • Negotiates contracts with teachers

  • Negotiates use agreements with First Christian Church.

  • Publishes an agenda of business for discussion and voting at Board meetings

  • Performs general executive duties

  • Participates on Personnel and Budget Committees and any other committees they deem necessary

  • Creates a school calendar for the following year

  • Serve on the Background Check Committee to determine if background results are unfavorable.

  • Organize emails/drives before you pass to new board members.

Secretary - secretary@bensonhillcoop.org

  • Attend the Secretary training workshop held by Bates or train with a Bates Representative.

  • Familiarize  yourself with the school email and drive. Please check school email at least a couple of times a week. Please respond promptly to emails.

  • Takes minutes at the Board meeting and provides copies in a timely manner to the board members. Once minutes are approved by the Board, the Secretary shall post a hard copy thereof on the school bulletin board

  • Performs general correspondence duties as needed

  • Performs general executive duties as needed

  • Coordinates class pictures for all classes

  • Participates on the scholarship committee in review of scholarship applications

  • Signs checks for reimbursement and must be present to add and subtract people from the bank account

  • Organize emails/drives before you pass to new board members

Membership

Co-Membership - registrar@bensonhillcoop.org

  • Attend a membership training workshop held by Bates or train with a Bates Representative.

  • Familiarize  yourself with the school email and drive. Please check school email at least a couple of times a week. Please respond promptly to emails.

  • Registers all members.

  • Monitor school email and voicemail. Returning messages promptly and helping prospective families.

  • Schedule interested families for a trial class. Please check in with teachers regarding the calendar and possible black out dates.

  • Create a master list of all classes and maintain it until October 15 of each year, at which time they shall be turned over to their respective Class Representatives

  • Work with class chairs to collect registration paperwork and distribute and file in appropriate places.

  • Verify with the Treasurer that Registration fees and all start up fees are paid before new families begin.

  • Check the mail and distribute to appropriate parties in a timely fashion and check the bank statements for cash withdrawals or checks written to cash

  • Work with the Treasurer and and Bates representative  to determine numbers to send for Bates fees

  • Perform general executive duties when needed.

  • Organize emails/drives before you pass to new board members.

Treasurer -  treasurer@bensonhillcoop.org

  • Attend Treasurers training workshop held by Bates or train with a Bates Representative.

  • Familiarize  yourself with the school email and drive. Please check school email at least a couple of times a week. Please respond promptly to emails.

  • Pays expenses, including payroll or upon board approval, forwarding monthly payroll information to payroll company who will process the teachers’ payroll, file quarterly tax forms, tax returns and W 2’s

  • Collects Monthly Dues and quarterly Fees.

  • Follow up with families to collect late payments.

  • Works with the Executive Fundraiser/s to cross-check and record any fundraising monies received

  • Develops and updates the preschool budget

  • Supplies monthly financial reports to the board

  • Prepares year-end report and prepares books for financial review

  • Files quarterly payroll tax forms, tax return and W-2’s

  • Serves on the Budget and Personnel and scholarship committees

  • Works with membership to pay quarterly Bates fees.

  • Works with membership to verify new families pay all fees before starting.

  • Performs general executive duties when needed.

  • Organize emails/drives before you pass to new board members.

Fundraising Coordinator - fundraiser@bensonhillcoop.org 

  • Attend the fundraising workshop held by Bates or train with a Bates Representative

  • Familiarize  yourself with the school email and drive. Please check school email at least a couple of times a week. Please respond promptly to emails.

  • Assists the event committee regarding Raffle.

  • Coordinates all other fund raising efforts done by the preschool.

  • Coordinates with the treasurer to track families fundraising efforts and obligations. 

  • Performs general executive duties when needed.

  • Organize emails/drives before you pass to new board members.

Health and Safety Coordinator - safety@bensonhillcoop.org

  • Attends a Health and Safety training  workshop held by Bates or train with a Bates Representative.

  • Familiarize  yourself with the school email and drive. Please check school email at least a couple of times a week. Please respond promptly to emails.

  • Initiates and oversees safety and hygiene measures, including obtaining immunization records for each child per the Washington Department of Social and Health Services.

  • Ensures First aid supplies are stocked and current.

  • Ensures emergency supplies are stocked and current, including emergency food, comfort kits and other first aid emergency supplies.

  • Fills out a quarterly Health and safety checklist and turns into Bates.

  • Works with teachers to perform safety drills.

  • Updates and posts to the safety board in the classroom.

  • Organizes, maintains and ensures follow through of the risk management book.

  • Submits Background Checks with President and Co-President in the event of unfavorable background checks.

  • Performs general executive duties as needed.

  • Organize emails/drives before you pass to new board members.

Playground Coordinator - playground_coordinator@bensonhillcoop.org

  • Familiarize  yourself with the school email and drive. Please check school email at least a couple of times a week. Please respond promptly to emails.

  • Organizes at least two work parties during the school year

  • Oversees equipment and maintenance in the playground area

  • Arranges for any broken items to be repaired

  • Collects input from the teachers and Board regarding the playground

  • Performs quarterly safety inspections of classrooms and playground. reports hazardous conditions if necessary

  • Performs general executive duties as needed.

  • Organize emails/drives before you pass to new board members.

  • Approach the treasurer to coordinate any large purchases or turn in any reimbursements.

  • Maintain the parking lot. Make sure it is free of trash.

Marketing Coordinator - marketing@bensonhillcoop@org

  • Attends the Communications workshop held by Bates or train with a Bates Representative.

  • Familiarize  yourself with the school email and drive. Please check school email at least a couple of times a week. Please respond promptly to emails.

  • Publicizes the preschool program as requested by the Board, including creating and distributing brochures, signs, and newsletters/newspaper advertisements.

  • Coordinates preschool participation in various community activities which serve to promote/publicize the school (i.e., community events, fairs, etc.).

  • Facilitates T-shirt selection and sales for orientation.

  • Collects information from class Representatives and teachers highlighting upcoming events and providing relevant publications in an all-school Bi-monthly newsletter; publishing and distributing this newsletter to all members.

  • Updates the board bulletin board.

  • Maintains and updates the school website.

  • Manages the schools social media .

  • Performs general duties as needed.

  • Organize emails/drives before you pass to new board members.

Class Chairperson - Hummingbirds,  Sparrows, Owls, Eagles 

  • Represents the class at the monthly Board meetings or providing a substitute if necessary.

  • Familiarize  yourself with the school email and drive. Please check school email at least a couple of times a week. Please respond promptly to emails.

  • Communicates information from board meetings with their classes. Take notes at meetings and recap to families.

  • Uses the published calendar to inform parents of upcoming events.

  • Serves on the committees as needed.

  • Maintains his/her class roster, beginning October 15 of each year, and notifying the Board and membership of changes throughout the year.

  • Ensures that parents are aware of their responsibilities and that they are being fulfilled (see Parent Duties section)

  • Assists Membership with tours and trial classes.

  • Assist Membership with collecting the paperwork from families and making sure all required forms are turned in before the start of school.

  • Performs general duties when needed.

  • Organize emails/drives before you pass to new board members.

All-School Positions (non-board)
*All non-board members agree to participate in two all-school cleaning nights during the school year.

Auction Committee

  • Work with the fundraiser to organize the spring auction

  • Help Work throughout the year to procure item for the auction. This needs to start in the fall.

  • Help the fundraiser build the auction website or the bidder book for in person auctions

Buyer

  • Use monthly supply checklist to see if the school is in need of any basic supplies

  • Purchase additional items requested by the board and teachers. 

  • Turn in any reimbursement forms to the treasurer.

  • Turn in all receipts to the treasurer.

Housekeeping Coordinator

  • Coordinates the maintenance and clean-up of the preschool facility, including the monthly parent cleanings

  • Organizes classroom pack up at the end of the year.

  • Performs general executive duties when needed

Bates Parent Coordinator

  • Attent a Parent education workshop held by Bates.

  • Track parents Bates credits throughout the year.

  • Report to our Bates representative.

  • Communicate with parents about opportunities to receive their Bates credits. 

  • Send out reminders to parents who have not met their requirements.

Special events  Committee

  • Work with the board to organize the winter social.

  • Gather items from families for the raffle table.

  • Put together potluck 

  • Decorations 

  • Activities for the kids

  • Community event

  • Plan and organize school community events. 

  • Communicate details to the board about the event.

  • Recruit any help and volunteers needed for the event.

Laundry Helper

  • Bring the school laundry home and return after washing.

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