
Meet Your 2022-2023
Preschool Board Members
Executive Board Positions
To directly email a board member, simply click the link in their position title.
Co-President - board@bensonhillcoop.org
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Attend the President's workshop held by Bates or train with a Bates Representative
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Familiarize yourself with the school email and drive. Please check school email at least a couple of times a week. Please respond promptly to emails.
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Plan and facilitate orientation with the help of other board members.
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Plans and conducts Board meetings
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Serves as liaisons between the preschool, Bates and First Christian Church.
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Trains class chairs
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Negotiates contracts with teachers
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Negotiates use agreements with First Christian Church.
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Publishes an agenda of business for discussion and voting at Board meetings
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Performs general executive duties
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Participates on Personnel and Budget Committees and any other committees they deem necessary
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Creates a school calendar for the following year
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Serve on the Background Check Committee to determine if background results are unfavorable.
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Organize emails/drives before you pass to new board members.
Secretary - secretary@bensonhillcoop.org
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Attend the Secretary training workshop held by Bates or train with a Bates Representative.
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Familiarize yourself with the school email and drive. Please check school email at least a couple of times a week. Please respond promptly to emails.
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Takes minutes at the Board meeting and provides copies in a timely manner to the board members. Once minutes are approved by the Board, the Secretary shall post a hard copy thereof on the school bulletin board
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Performs general correspondence duties as needed
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Performs general executive duties as needed
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Coordinates class pictures for all classes
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Participates on the scholarship committee in review of scholarship applications
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Signs checks for reimbursement and must be present to add and subtract people from the bank account
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Organize emails/drives before you pass to new board members
Co-Membership - registrar@bensonhillcoop.org
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Attend a membership training workshop held by Bates or train with a Bates Representative.
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Familiarize yourself with the school email and drive. Please check school email at least a couple of times a week. Please respond promptly to emails.
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Registers all members.
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Monitor school email and voicemail. Returning messages promptly and helping prospective families.
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Schedule interested families for a trial class. Please check in with teachers regarding the calendar and possible black out dates.
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Create a master list of all classes and maintain it until October 15 of each year, at which time they shall be turned over to their respective Class Representatives
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Work with class chairs to collect registration paperwork and distribute and file in appropriate places.
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Verify with the Treasurer that Registration fees and all start up fees are paid before new families begin.
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Check the mail and distribute to appropriate parties in a timely fashion and check the bank statements for cash withdrawals or checks written to cash
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Work with the Treasurer and and Bates representative to determine numbers to send for Bates fees
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Perform general executive duties when needed.
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Organize emails/drives before you pass to new board members.
Treasurer - treasurer@bensonhillcoop.org
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Attend Treasurers training workshop held by Bates or train with a Bates Representative.
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Familiarize yourself with the school email and drive. Please check school email at least a couple of times a week. Please respond promptly to emails.
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Pays expenses, including payroll or upon board approval, forwarding monthly payroll information to payroll company who will process the teachers’ payroll, file quarterly tax forms, tax returns and W 2’s
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Collects Monthly Dues and quarterly Fees.
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Follow up with families to collect late payments.
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Works with the Executive Fundraiser/s to cross-check and record any fundraising monies received
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Develops and updates the preschool budget
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Supplies monthly financial reports to the board
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Prepares year-end report and prepares books for financial review
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Files quarterly payroll tax forms, tax return and W-2’s
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Serves on the Budget and Personnel and scholarship committees
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Works with membership to pay quarterly Bates fees.
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Works with membership to verify new families pay all fees before starting.
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Performs general executive duties when needed.
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Organize emails/drives before you pass to new board members.
Fundraising Coordinator - fundraiser@bensonhillcoop.org
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Attend the fundraising workshop held by Bates or train with a Bates Representative
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Familiarize yourself with the school email and drive. Please check school email at least a couple of times a week. Please respond promptly to emails.
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Assists the event committee regarding Raffle.
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Coordinates all other fund raising efforts done by the preschool.
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Coordinates with the treasurer to track families fundraising efforts and obligations.
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Performs general executive duties when needed.
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Organize emails/drives before you pass to new board members.
Health and Safety Coordinator - safety@bensonhillcoop.org
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Attends a Health and Safety training workshop held by Bates or train with a Bates Representative.
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Familiarize yourself with the school email and drive. Please check school email at least a couple of times a week. Please respond promptly to emails.
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Initiates and oversees safety and hygiene measures, including obtaining immunization records for each child per the Washington Department of Social and Health Services.
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Ensures First aid supplies are stocked and current.
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Ensures emergency supplies are stocked and current, including emergency food, comfort kits and other first aid emergency supplies.
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Fills out a quarterly Health and safety checklist and turns into Bates.
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Works with teachers to perform safety drills.
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Updates and posts to the safety board in the classroom.
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Organizes, maintains and ensures follow through of the risk management book.
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Submits Background Checks with President and Co-President in the event of unfavorable background checks.
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Performs general executive duties as needed.
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Organize emails/drives before you pass to new board members.
Playground Coordinator - playground_coordinator@bensonhillcoop.org
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Familiarize yourself with the school email and drive. Please check school email at least a couple of times a week. Please respond promptly to emails.
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Organizes at least two work parties during the school year
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Oversees equipment and maintenance in the playground area
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Arranges for any broken items to be repaired
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Collects input from the teachers and Board regarding the playground
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Performs quarterly safety inspections of classrooms and playground. reports hazardous conditions if necessary
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Performs general executive duties as needed.
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Organize emails/drives before you pass to new board members.
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Approach the treasurer to coordinate any large purchases or turn in any reimbursements.
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Maintain the parking lot. Make sure it is free of trash.
Marketing Coordinator - marketing@bensonhillcoop@org
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Attends the Communications workshop held by Bates or train with a Bates Representative.
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Familiarize yourself with the school email and drive. Please check school email at least a couple of times a week. Please respond promptly to emails.
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Publicizes the preschool program as requested by the Board, including creating and distributing brochures, signs, and newsletters/newspaper advertisements.
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Coordinates preschool participation in various community activities which serve to promote/publicize the school (i.e., community events, fairs, etc.).
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Facilitates T-shirt selection and sales for orientation.
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Collects information from class Representatives and teachers highlighting upcoming events and providing relevant publications in an all-school Bi-monthly newsletter; publishing and distributing this newsletter to all members.
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Updates the board bulletin board.
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Maintains and updates the school website.
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Manages the schools social media .
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Performs general duties as needed.
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Organize emails/drives before you pass to new board members.
Class Chairperson - Hummingbirds, Sparrows, Owls, Eagles
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Represents the class at the monthly Board meetings or providing a substitute if necessary.
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Familiarize yourself with the school email and drive. Please check school email at least a couple of times a week. Please respond promptly to emails.
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Communicates information from board meetings with their classes. Take notes at meetings and recap to families.
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Uses the published calendar to inform parents of upcoming events.
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Serves on the committees as needed.
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Maintains his/her class roster, beginning October 15 of each year, and notifying the Board and membership of changes throughout the year.
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Ensures that parents are aware of their responsibilities and that they are being fulfilled (see Parent Duties section)
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Assists Membership with tours and trial classes.
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Assist Membership with collecting the paperwork from families and making sure all required forms are turned in before the start of school.
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Performs general duties when needed.
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Organize emails/drives before you pass to new board members.
All-School Positions (non-board)
*All non-board members agree to participate in two all-school cleaning nights during the school year.
Auction Committee
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Work with the fundraiser to organize the spring auction
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Help Work throughout the year to procure item for the auction. This needs to start in the fall.
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Help the fundraiser build the auction website or the bidder book for in person auctions
Buyer
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Use monthly supply checklist to see if the school is in need of any basic supplies
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Purchase additional items requested by the board and teachers.
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Turn in any reimbursement forms to the treasurer.
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Turn in all receipts to the treasurer.
Housekeeping Coordinator
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Coordinates the maintenance and clean-up of the preschool facility, including the monthly parent cleanings
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Organizes classroom pack up at the end of the year.
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Performs general executive duties when needed
Bates Parent Coordinator
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Attent a Parent education workshop held by Bates.
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Track parents Bates credits throughout the year.
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Report to our Bates representative.
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Communicate with parents about opportunities to receive their Bates credits.
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Send out reminders to parents who have not met their requirements.
Special events Committee
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Work with the board to organize the winter social.
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Gather items from families for the raffle table.
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Put together potluck
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Decorations
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Activities for the kids
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Community event
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Plan and organize school community events.
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Communicate details to the board about the event.
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Recruit any help and volunteers needed for the event.
Laundry Helper
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Bring the school laundry home and return after washing.